Build a reception seating plan people can follow
Use this wedding seating planner to match your guest list to the room's real tables. Choose the reception style and table layout first, then make a custom seating chart with names guests will recognize. Assign each person a numbered seat when the caterer needs place-level details, or use table assignments for a more flexible dinner.
Can guests scan a QR code wedding seating chart?
This reception seating planner exports your plan; it does not host a public guest lookup. If you put an appropriate guest-facing chart on your wedding website, the QR generator can link to that page. Share only the names and table assignments guests need, keep a printed copy nearby, and update the hosted chart when a table changes.
Start with the venue's usable capacity
Ask the venue for a floor plan showing exits, service routes, fixed furniture and accessibility requirements. The canvas here is a planning sketch, not a scale drawing or a safety approval. A table that can physically hold ten chairs may be more comfortable with eight once place settings are added.
Import a list without retyping names
Upload a CSV with a header row, then match its columns to name, group and meal. Table and seat columns are optional; table names must match existing tables. Quoted commas, accents and line breaks inside fields are supported. Preview the first rows before importing. Each row becomes a separate person, including repeated names. You can also paste three tab-separated columns in the order name, group, meal.
Drag on desktop, choose on mobile
Drag a guest card onto a table or choose a destination from their dropdown. Drag the table's move handle to rearrange the room. Position sliders offer the same adjustment without dragging. Choose a numbered seat below each guest's table dropdown. Selecting an occupied seat swaps the two guests. A full table refuses another guest; move anyone in higher-numbered seats before reducing capacity.
What does automatic seating do?
It assigns only unassigned guests to available tables, preferring the least-filled proportionally. It does not understand relationships, meal needs or who should sit together. Group labels are notes for your review, not hidden seating rules. Existing assignments stay in place.
Prepare two different handovers
Guests need names and table names. The venue may also need meal notes and counts. Guest view hides private group and meal notes, while the CSV export includes them. Review who receives that file. The printout includes the table sketch and assignment list; use the venue's plan for measured spacing.
How do I keep a backup?
The editor saves on this browser. Download a JSON backup before making major changes; import that file to restore it or move to another device. Import replaces the current plan after confirmation. There is no cloud synchronization or live collaboration.
What comes next?
Check the attendance estimate against actual RSVPs, then coordinate the reception order so the venue knows when guests need their seats and which tables are released for dinner first.
Keep planning
Explore the free wedding tools or prepare a printable photo-upload sign for the reception.
By WeddingPhoto App · About us