Free Wedding Budget Template for Google Sheets

How to make a wedding budget

1. Enter the total you can spend. Include only money you can count on.
2. Set aside contingency for costs you have not confirmed.
3. Adjust the eight groups above. Check that the allocation totals 100%.
4. Download the detailed wedding budget sheet. Replace the example splits with your quotes.
5. Record agreed costs, deposits and payment dates as you book vendors.

The preview works with eight groups. The wedding budget spreadsheet keeps all 24 expense categories. Your total and contingency carry over to both downloads. Category percentages apply to the money left after contingency.

Use the free wedding budget template in Google Sheets

1. Download Excel above after setting your budget.
2. Open a blank Google Sheet. Choose File, then Import, then Upload.
3. Select the Excel file and choose Create new spreadsheet. Click Import data.
4. Check the Dashboard and Budget tabs. Your values should match the preview.

Google documents this workflow in its Excel import guide. A Google account is needed to use Sheets. Downloading the files here needs no account.

For CSV, choose comma as the separator and enable conversion of text to numbers, dates and formulas. CSV has one sheet and no saved formatting. Check that B5 shows a number, then format money cells in your chosen currency. Freeze through row 14 to keep the headers visible.

Set wedding budget percentages from your quotes

Start with your venue and catering quotes. Adjust the other groups around your priorities. If photography matters more to you, increase its share and reduce another group yourself. The planner shows any unused money or amount over budget. It does not change other percentages for you.

Changing currency changes the label, not the value. Convert quotes before entering them so every amount uses the same currency.

Use the wedding budget tracker for vendor payments

Keep these four amounts separate in the Budget tab:

• Planned budget: the amount you set aside.
• Latest estimate: the current quote before you agree the final cost.
• Final agreed cost: the full vendor total, including agreed extras.
• Paid to date: all deposits and payments already made.

Leave Final agreed cost blank until you confirm it. The forecast uses Latest estimate until then. Entering zero means the final cost is zero. A deposit reduces the outstanding balance; it does not increase the vendor’s total cost.

Test one vendor: enter 2,000 as planned budget, 2,200 as estimate and 500 as paid. The forecast should show 2,200 and the balance 1,700. Enter 2,300 as final agreed cost. The balance becomes 1,800. These are formula examples, not market prices. Clear them before planning.

Add the next payment date and vendor name. When a payment clears, update Paid to date and replace the deadline with the next one. Use a separate schedule for multiple installments. A negative balance flags an overpayment or possible refund.

Wedding budget checklist

• Check taxes, service fees, delivery, setup, removal and overtime in every quote.
• Count each cost once. Do not budget rentals again if your venue includes them.
• Include only accommodation and transport you will pay for.
• Check estimates against signed contracts before each payment.
• Keep receipts and update the outstanding balances after paying.
• Share the file only with people who need your quotes and payment details.

If you spend 300 from contingency, add it to the relevant expense and reduce the reserve by 300. In the file, reduce B45 until B4 shows the reserve left. This keeps the same cost from being counted twice.

Check variable costs against your expected attendance. Fewer guests may reduce catering while venue hire stays fixed. Compare photo booth costs and guest photo gallery costs before adding them.

Keep planning

Explore the free wedding tools or prepare a printable photo-upload sign for the reception.

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