Free Wedding Budget Template for Google Sheets

Download the budget template (.csv)

One sheet, 24 editable categories, no preset wedding spend. The currency starts as USD but is only a label: use one currency throughout, or convert your quotes yourself before entering them. The file contains formulas, not connections to a bank or vendor account.

Import it into Google Sheets

1. Create a blank spreadsheet in your own Google account.
2. Choose File → Import → Upload and select the downloaded CSV.
3. Import into the blank spreadsheet, using comma as the separator. Enable conversion of text to numbers, dates and formulas if that option is shown.
4. Check that “Planned allocation” shows 0 rather than a formula string beginning with an equals sign.
5. Enter your total available budget in B3, reserve in B4 and expected attendees in B11.
6. Format money cells with your chosen currency, freeze through row 14 and turn on a filter for the category table if helpful.

CSV cannot carry formatting or protected cells. In Sheets, give editable columns C, D, E and G a pale fill and protect formula columns F and H against accidental edits. Dates belong in column I. Share the sheet only with people who need access to your quotes and payment details.

Four numbers that should stay separate

Those amounts illustrate the formulas; they are not photography market prices. The forecast uses the final agreed cost when present, otherwise the latest estimate. Your deposit changes what remains to pay, not what the wedding ultimately costs.

Test the formulas with one vendor

In the Venue row, enter 2,000 as planned budget, 2,200 as estimate and 500 as paid. Leave final agreed cost blank. Forecast cost should read 2,200 and balance 1,700. Enter 2,300 as the final cost: forecast becomes 2,300 and balance 1,800. Enter 0 as final cost: the forecast becomes 0 and balance −500, flagging a possible refund or an entry that needs checking. Clear the example before starting your own budget.

Reserve money without spending it twice

The reserve sits outside vendor forecasts. “Forecast headroom after reserve” subtracts both forecast costs and the reserve from available money. If an unexpected 300 cost becomes a real vendor expense, add it to that vendor's forecast and reduce the reserve by 300 if you are funding it from the reserve. Leaving both unchanged would count the same planned use of money twice.

Find the costs hidden between categories

Check delivery, setup, removal, overtime, service charges and taxes on each quote. Put a fee into the vendor's total or the separate fees row, once. If your venue includes chairs and linens, do not also budget the full rental allowance unless you want an upgrade. List only the guest rooms and transport you are actually paying for.

The next-payment column records the next deadline, not a full installment schedule. When a payment clears, update cumulative paid and replace the date with the next due date. For a vendor with many installments, add a separate schedule in your own file and reconcile its paid total to this sheet.

Use attendance to test variable costs

Separate fixed costs from per-person quotes. Ten fewer attendees may reduce meals but leave photography and venue hire unchanged. Use the attendance estimator to make explicit assumptions, then update each affected quote. The cost-per-attendee summary is a planning ratio, never an amount guests should be expected to give.

Compare a photo booth quote with its actual inclusions, and check one-time photo app costs and storage before adding a guest-photo line. Our free planning tools can help with the seating plan, timeline and printable activities without adding another subscription.

Our product details: features and limits · current plans. Corrections: support@folded.cloud.